Board Positions

Descriptions of Officers for NCSD Executive Board Positions
Term of Office: July 1 through June 30


The NCSD Executive Board is made up of the following offices:



Job Description for the Office of President Elect of NCSD

Expectations:
  • Ability to attend the NCSD Annual Conference, the AACC Annual convention, and any additional meetings as requested.
  • Support of college financially to attend all NCSD meetings.
  • Serve on the Executive Board of NCSD for at least two years, preferably in more than one position.
The President Elect shall:
  • Plan and develop the annual conference and Leadership Institute in conjunction with the Executive Director and the Conference Coordinator/Institute Coordinator.
  • Facilitate the annual conference.
  • Preside at meetings in the absence of the President. Serve on the Nominations and Elections Committee.
  • Coordinate and submit a program presentation on student development to be held as part of the American Association of Community Colleges’ annual convention.
  • Submit all meeting room requests for the AACC Convention.
  • Serve as the alternate to the Council of Chairs and a Commission of AACC as appointed.
  • Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
  • Perform other duties as the President may require and serve in the absence of the President. To apply for the Office of President Elect position, click here.
Job Description for the Office of President of NCSD
Expectations:
  • Fulfill the responsibilities of President Elect of the Council in the preceding year.
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings.
The President shall:
  • Maintain a strategic direction for the Council and provide a Strategic Plan to the membership.
  • Conduct all meetings of the Executive Board and the annual Council membership meeting.
  • Appoint all Chairs and Liaisons except for the Nominations Committee. These appointments shall be made with the approval of the Executive Board.
  • Coordinate the activities of the Officers, Executive Board and National Office.
  • Serve as a custodian (along with Treasurer) of the Council bank account.
  • Serve as a liaison and represent the Council at the meetings of the American Association of Community
  • Colleges and prepare an annual report following the Association guidelines.
  • Serve on the Council of Chairs and the Commission on Academic, Student Development and
  • Community Resources of AACC.
  • Ensure that the Constitution and By-Laws are followed and that members of the Council are informedabout student development matters deemed important.
  • Represent the Council at meetings of the AACC when requested to do so.
  • Accept or request a resignation In the event an Officer, At-Large Director, Chair or Liaison cannot carry out his or her duties.
  • Appoint a member to fulfill the duties of the vacated position until the next election in the event of a resignation.
  • Work with the Past President to hold an immediate election if the position is that of the President-Elect.
  • Serve on the Nominations and Elections Committee.
  • Seek and accept funds from both public and private sources and enter into appropriate contractual agreements in order to implement the stated purposes of the Council with the approval of the Executive Board.
  • Gather information from the Executive Board for the evaluation of the National Office including the
  • Executive Director on an annual basis. The information gathered will be shared with the Executive
  • Director along with the Past President and President Elect.
  • Fulfill any other duties as appropriate.
Job Description for the Office of Past President
Expectations:
  • Fulfill the responsibilities of President the preceding year.
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings.
The Past President shall:
  • Serve as the chairperson of the Nominations Committee.
  • Seek general nominations from the general membership and recommend a slate of candidates for
  • Executive Board consideration and action.
  • Hire an auditor at the completion of the Treasurer’s term of office with the assistance of the incoming Treasurer.
  • Serve as an advisor to the President.
  • Communicate with the Past Presidents of the Council.
  • Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
  • Perform the duties as the President may require.
Job Description for the Office of At Large Directors
Expectations:
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings.
The At-Large Directors shall:
  • Provide advice to the Executive Board on student development issues.
  • Provide advice to the Executive Board on strategic planning issues and future direction.
  • Recommend information for inclusion in Council publications
  • Identify members who may serve as future Council leaders.
  • Act as a point person to develop and maintain contacts with AACC and other groups at the national level who are committed to community college student issues and needs.
  • Communicate about community college student issues and needs from NCSD to AACC, ACCT, ACE and other organizations associated with the policy community.
  • Work cooperatively with AACC and other policy groups committed to community college students (e.g. NASPA, ACPA, etc.) and other AACC Councils.
  • Act as a liaison to special initiatives.
  • Perform other duties as the President may require.
Job Description for the Office of Communications and Publications Director
Expectations:Ability to attend the NCSD Annual Conference, the AACC Annual Convention and additional meetings as requested.
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings.
The Communications and Publications Director shall:
  • Work with the National Office to:
    • Solicit, gather and edit copy for Council newsletters.
    • Create and send regular communications to the membership via email.
      Solicit, gather and edit copy for the annual conference and leadership institute brochures and program.
    • Create and edit materials that are posted to the Council’s website.
  • Submit articles to the Community College Times and o the r publications as appropriate.
  • Attend Executive Board meetings and report on activities.
  • Solicit, gather and edit copy for the annual monograph documenting the annual conference.
  • Solicit and edit copy for white papers produced as a result of Council work.
  • Work with the appropriately assigned board member to:
    • Inform members about pending and passed federal legislation that impacts their students and colleges.
    • Provide information on website concerning policies affecting community college students.
    • Provide links to pertinent information found on the web.
    • Edit position papers as assigned by the Board.
    • Submit articles to be included in NCSD newsletters.
    • Post information on website suggesting ways for Student Development staff to work through their colleges to influence state and federal legislation.
  • Perform other duties as the President may require.
Job Description for the Office of Membership and Marketing Director
Expectations:
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings
TheMembership and Marketing Director shall:
  • Serve as the chairperson of the Nominations Committee.
  • Seek general nominations from the general membership and recommend a slate of candidates for
  • Executive Board consideration and action.
  • Hire an auditor at the completion of the Treasurer’s term of office with the assistance of the incoming Treasurer.
  • Serve as an advisor to the President.
  • Communicate with the Past Presidents of the Council.
  • Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
  • Perform the duties as the President may require.
Job Description for the Office of Secretary
Expectations:
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings
TheMembership and Marketing Director shall:
  • Serve as the chairperson of the Nominations Committee.
  • Seek general nominations from the general membership and recommend a slate of candidates for
  • Executive Board consideration and action.
  • Hire an auditor at the completion of the Treasurer’s term of office with the assistance of the incoming Treasurer.
  • Serve as an advisor to the President.
  • Communicate with the Past Presidents of the Council.
  • Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
  • Perform the duties as the President may require.
Job Description for the Office of Treasurer
Expectations:
  • Knowledge of financial record keeping software such as Quick Books.
  • Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
  • Support of college financially for attendance at all NCSD meetings.
The Treasurer shall:
  • Propose and seek approval of the annual budget of the Council at the spring Executive Board meeting for the fiscal year beginning in July.
  • Propose and seek approval of the annual budget of the Conference and Leadership Institute at the spring Executive Board meeting for next year’s conference/institute.
  • Work with the National Office on maintaining Corporate and Conference Sponsors.
  • Develop and maintain a three year plan of expenditures.
  • Make regular financial reports to the Executive Board and the membership at the annual meeting.
  • Serve as the custodian of the Council bank account and credit card along with the Executive Director and the President.
  • Maintain the financial records of NCSD and process the accounts payables.
  • Reconcile the monthly bank statements.
  • Monitor investments and propose renewal or use of those investments.
  • Complete the appropriate IRS form every year as required.
  • Hire an auditor to audit the accounts at end of the term of office with the assistance of the Past President.
  • Perform other duties as the President may require.


To apply for any of the Office positions on the NCSD Executive Board, click here.